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Academies Rota Software | Fast e-Rostering Across Schools

Sector
Students in classroom setting

Academies Rota Software | Fast e-Rostering Across Schools

Connect academies, MATs and agencies in one streamlined platform. No seat fees, no minimums - agencies pay a flat 2% usage fee on approved shift value; academies are never invoiced.

Free trial available for new agencies.

Challenges in this sector

  • Multi-site timetables complicate last-minute cover

  • Email and spreadsheets delay confirmations and planning

  • Manual timesheets fuel payroll disputes across academics

  • Limited trust's visibility into cover and e-roastering

How ShiftNest Helps

  • Publish trust-wide cover needs to linked agencies

  • First-accept wins across approved worker pools

  • Digital sign-off with 15-minute rounding

  • Trust-wide workforce planning dashboards with exports

Everything you need for sector staffing

Comprehensive tools designed specifically for sector operations and critical shift management.

Trust-wide rota system visibility

See live cover status across all academies in your MAT.

Rapid e-roastering and assignment

Notify trusted agencies and confirm in minutes.

Audit-ready timesheets

Signed, rounded records reduce disputes.

Agency-only fees

Flat 2% charged to agencies only.

Academies are never invoiced.

How it works

Simple 4-step process from shift posting to payment

1

Post shift/role

Create the request with role, rate and timing in under two minutes.

2

Agency offers

Agencies send offers; first accept wins and assigns the worker.

3

Work & submit timesheet

Worker logs actuals; manager reviews and signs.

4

Month-end billing

Agencies receive one monthly invoice aggregating signed timesheets. The sector client is never billed.

Roles we cover

Qualified staff for all academies rota software | fast e-rostering across schools positions

Academy Teacher

Delivers curriculum-based lessons and provides educational support across all subjects.

Subject Specialist

Focuses on specific subjects with deep expertise and curriculum knowledge.

Teaching Assistant

Supports teachers with classroom management and individual student assistance.

SEN Support Worker

Provides specialised support for students with special educational needs.

Cover Supervisor

Manages classes when teachers are absent, ensuring continuity of learning.

Learning Mentor

Provides pastoral support, guidance, and academic mentoring for students.

Behaviour Support Worker

Manages challenging behaviour and implements positive behaviour strategies.

Pastoral Care Officer

Supports student welfare, attendance, and personal development.

Examination Invigilator

Supervises exams and ensures academic integrity across all sites.

Administrative Support

Provides administrative assistance and supports academy operations.

What care homes are saying

Real feedback from care home managers using ShiftNest for emergency staffing

"We confirm cover in minutes, not hours. Morning gaps don’t derail the day anymore."
Laura Bennett
Laura Bennett
Operations Lead
"First-accept wins and digital timesheets have cut disputes to almost zero."
Daniel Hughes
Daniel Hughes
Scheduling Manager
"Real-time status gives the team confidence and reduces phone chasing."
Sophie Rahman
Sophie Rahman
COO
"Month-end reconciliation is painless. One invoice, clearly itemised."
James Carter
James Carter
Finance Lead

Simple, transparent pricing

Flat 2% of approved shift value

£0 if cancelled before staff confirmation

No monthly minimums or seat fees

View pricing details

Ready to streamline your academies rota software | fast e-rostering across schools staffing?

Join facilities across the UK using ShiftNest for reliable emergency staffing.

Frequently Asked Questions

Common questions about ShiftNest for this sector

Join the network of agencies, facilities, and staff using ShiftNest. Usage-based pricing means you're never locked in — pay only for what you use.

Quick Setup

Get up and running in under 30 minutes

Usage-Based Pricing

Pay only for what you use — no long-term contracts

Dedicated Support

Personal onboarding and ongoing assistance

Get Started Today

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