Who pays fees and when?

Colleges do not pay anything — agencies pay a simple 2% platform fee on signed timesheets only. No upfront costs, monthly minimums, or hidden charges. Agencies handle their own fees separately.

Can any agency see our requests?

No, only agencies in your approved network can see and respond. You maintain full control over which partners access your requirements.

What if a timesheet needs correcting?

Timesheets can be amended before final sign-off. Both the worker and the approving manager can request changes, with full audit trails maintained for compliance.

Do you support trials?

Yes, we offer a 30-day trial with full platform access. No setup fees or commitments — you only pay the 2% fee on completed shifts during the trial.

Sector

Students studying in a college environment

Fill college cover quickly with rota management

Connect colleges and agencies in one streamlined platform. Confirm lectureres and assessors fast, no seat fees, no minimums - agencies pay a flat 2% usage fee on approved shift value; colleges are never invoiced.

Book a demo See features

Free trial available for new agencies.

Challenges in this sector

Last-minute lecturer absence disrupts study programmes
Back-and-forth calls slow confirmation and rota management
Paper timesheets create reconciliation and payroll disputes
Limited visibility across departments leads to duplication

How ShiftNest Helps

Central rota management to post cover for all departments
First-accept assignment confirms lecturers and assessors in minutes
Audit-ready Digital sign-off and rounding for clarity
Workforce scheduling dashboards show live session status and approvals

Everything you need for sector staffing

Comprehensive tools designed specifically for sector operations and critical shift management.

Faster confirmations

From posting to confirmed lecturer in minutes.

Less admin

Offers and confirmations replace ring-arounds.

Clean billing data

Signed timesheets lock an auditable snapshot.

Agency-only billing

Flat 2% fee billed to agencies only.

Colleges are never invoiced.

How it works

Simple 4-step process from shift posting to payment

Post shift/role

Create the request with role, rate and timing in under two minutes.

Agency offers

Agencies send offers; first accept wins and assigns the worker.

Work & submit timesheet

Worker logs actuals; manager reviews and signs.

Month-end billing

Agencies receive one monthly invoice aggregating signed timesheets. The sector client is never billed.

Roles we cover

Qualified staff for all fill college cover quickly with rota management positions

College Lecturer

Delivers academic content, conducts tutorials, and provides student support across various subjects.

Subject Specialist

Focuses on specific subjects with deep expertise and vocational knowledge.

Teaching Assistant

Supports lecturers with tutorials, marking, and student assistance.

Assessor

Evaluates student work, conducts assessments, and provides feedback.

Practical Skills Instructor

Teaches hands-on skills, manages workshops, and ensures safety standards.

Student Support Officer

Provides administrative support, student guidance, and welfare assistance.

Tutorial Leader

Conducts small group sessions, provides individual support, and facilitates learning.

Examination Invigilator

Supervises exams, ensures academic integrity, and manages examination procedures.

Laboratory Technician

Manages lab equipment, supports practical sessions, and maintains safety standards.

Administrative Officer

Handles administrative tasks, student records, and departmental support.

What care homes are saying

Real feedback from care home managers using ShiftNest for emergency staffing

"We confirm cover in minutes, not hours. Morning gaps don’t derail the day anymore."

Laura Bennett

Operations Lead

"First-accept wins and digital timesheets have cut disputes to almost zero."

Daniel Hughes

Scheduling Manager

"Real-time status gives the team confidence and reduces phone chasing."

Sophie Rahman

COO

"Month-end reconciliation is painless. One invoice, clearly itemised."

James Carter

Finance Lead

Simple, transparent pricing

Flat 2% of approved shift value

£0 if cancelled before staff confirmation

No monthly minimums or seat fees

View pricing details

Ready to streamline your fill college cover quickly with rota management staffing?

Join facilities across the UK using ShiftNest for reliable emergency staffing.

Book a demo See features

Frequently Asked Questions

Common questions about ShiftNest for this sector

Join the network of agencies, facilities, and staff using ShiftNest. Usage-based pricing means you're never locked in — pay only for what you use.

Quick Setup

Get up and running in under 30 minutes

Usage-Based Pricing

Pay only for what you use — no long-term contracts

Dedicated Support

Personal onboarding and ongoing assistance

Get Started Today

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