Who pays fees and when?

Universities do not pay anything — agencies pay a simple 2% platform fee on signed timesheets only. No upfront costs, monthly minimums, or hidden charges. Agencies handle their own fees separately.

Can any agency see our requests?

No, only agencies in your approved network can see and respond. You maintain full control over which partners access your requirements.

What if a timesheet needs correcting?

Timesheets can be amended before final sign-off. Both the worker and the approving manager can request changes, with full audit trails maintained for compliance.

Do you support trials?

Yes, we offer a 30-day trial with full platform access. No setup fees or commitments — you only pay the 2% fee on completed shifts during the trial.

Sector

Secure university cover and invigilation fast

Connect universities and agencies in one streamlined platform. No seat fees, no minimums — agencies pay a flat 2% usage fee on approved shift value; universities are never invoiced.

Book a demo See features

Free trial available for new agencies.

Challenges in this sector

Lecturer, invigilator and student-services cover needed at short notice
Multiple stakeholders slow coordination and approvals
Spreadsheet timesheets cause disputes and delays
Limited visibility across departments and sites

How ShiftNest Helps

Publish needs to approved agencies in one step
First-accept wins assigns the role instantly
Digital, rounded timesheets for clean reconciliation
Cross-department status and exports

Everything you need for sector staffing

Comprehensive tools designed specifically for sector operations and critical shift management.

Multi-department visibility

Track cover across faculties, exams and services.

Atomic assignment

Exactly one acceptance wins; others auto-expire.

Auditable records

Signed snapshots reduce disputes.

Agency-only fees

Flat 2% billed to agencies only.

Universities are never invoiced.

How it works

Simple 4-step process from shift posting to payment

Post shift/role

Create the request with role, rate and timing in under two minutes.

Agency offers

Agencies send offers; first accept wins and assigns the worker.

Work & submit timesheet

Worker logs actuals; manager reviews and signs.

Month-end billing

Agencies receive one monthly invoice aggregating signed timesheets. The sector client is never billed.

Roles we cover

Qualified staff for all secure university cover and invigilation fast positions

University Lecturer

Delivers academic content, conducts tutorials, and provides student support across various subjects.

Examination Invigilator

Supervises exams, ensures academic integrity, and manages examination procedures.

Teaching Assistant

Supports lecturers with tutorials, marking, and student assistance.

Student Services Officer

Provides administrative support, student guidance, and welfare assistance.

Research Assistant

Supports research projects, data collection, and academic publications.

Laboratory Technician

Manages lab equipment, supports practical sessions, and maintains safety standards.

Library Assistant

Provides library services, manages resources, and supports student research.

Administrative Officer

Handles administrative tasks, student records, and departmental support.

IT Support Technician

Provides technical support, manages systems, and maintains IT infrastructure.

Campus Security Officer

Maintains campus safety, monitors facilities, and responds to incidents.

What care homes are saying

Real feedback from care home managers using ShiftNest for emergency staffing

"We confirm cover in minutes, not hours. Morning gaps don’t derail the day anymore."

Laura Bennett

Operations Lead

"First-accept wins and digital timesheets have cut disputes to almost zero."

Daniel Hughes

Scheduling Manager

"Real-time status gives the team confidence and reduces phone chasing."

Sophie Rahman

COO

"Month-end reconciliation is painless. One invoice, clearly itemised."

James Carter

Finance Lead

Simple, transparent pricing

Flat 2% of approved shift value

£0 if cancelled before staff confirmation

No monthly minimums or seat fees

View pricing details

Ready to streamline your secure university cover and invigilation fast staffing?

Join facilities across the UK using ShiftNest for reliable emergency staffing.

Book a demo See features

Frequently Asked Questions

Common questions about ShiftNest for this sector

Join the network of agencies, facilities, and staff using ShiftNest. Usage-based pricing means you're never locked in — pay only for what you use.

Quick Setup

Get up and running in under 30 minutes

Usage-Based Pricing

Pay only for what you use — no long-term contracts

Dedicated Support

Personal onboarding and ongoing assistance

Get Started Today

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